>> good morning and welcome to the regular transbay joint powers authority board of supervisors' meeting for thursday, december 13th and happy holidays to everybody. may we take roll call please. >> prior to taking roll i will note for the record that director sartipi has a scheduling conflict and will not be present today. director lloyd? >> present. >> director metcalf? >> present. >> director reiskin. >> present. >> vice-chair ortiz? >> present. >> and chair kim? >> present. >> madame chair you have a quorum. >> thank you. do you have any communications this morning? >> none that i'm aware of. >> is there any new or old business from the board of directors? seeing none let's move on to the executive director's report. >> good morning everyone. i would like to begin my report

this morning on this last board meeting of the year by dedicating our board meeting in the memory of mike nevin, who recently left us. mike was one of our founding board members way back when we created the transbay joint powers authority and was very supportive over the years. he served as our first chairperson and was there with us in the initial years of moving the project forward. mike was a member of the caltrain board of directors and also a former san mateo county supervisor, mayor of daly city and san francisco police inspector and not only served on our board, but numerous other regional transportation boards and we'll always be appreciative to mike for all of his work in the area of transportation, as well as his commitment for those in need. we extend our sympathies to mike and his family. i would also like to thank director reiskin, because a few board meetings ago director reiskin suspected that

suggested that we look into that and found it's viable and could save us money and we modeled after the department of public works and caltrans regulations, allowing for savings during the bid submission and bidders will be encouraged to submit their value engineering proposals that will decrease the bid price, construction cost and if a proposal is accepted the savings attributable to that value engineering proposed are subtracted from the bidder's bid price making their bid price more competitive and improving the likelihood of approval of the work. we'll realize 100% of the savings with the bidders value engineering proposal. during construction trade subcontractors will be encouraged to submit these proposals and after deducting

costs incurred in the proposal, a trade subcontractor in the tjpa will share a 50/50 basis a shared savings. so thank you director for that suggestion and we'll implement that moving forward. >> great. >> now i would like to ask sarah to present our quarterly financial reports. >> good morning directors. these are your standard quarterly reports begining with a budget to actual report for the 1st quarter of this fiscal year. and indicating that everything is within budget so far. a contract status report showing dbe participation and amounts authorized and spent on each contract and at this point, we are at -- through the federal fiscal year period that we're in we're at 14% dbe awarded and 21% sbe actual.

the third report is our investment and earnings interest report and we continue to earn interest in our participation in the city treasurer's pool. we have a small amount of u.s. treasury notes in our trust account with landfill proceeds and we continue to have an interest-free bank account, so that we don't pay fees for the most part on the bank account. the fourth report is the inception to-date. i am happy to answer questions from directors. >> any questions from directors? >> i just want to commend you all on the safety performance under this construction contract. it is pretty heavy, significant, complex work and the fact that you have continued to go through without issue. i don't know how much is attributable to being a jpla,

but it's really phenomenal. it's a good model for everyone. one question on the financial report. where is the contingency for the overall project contingency tract and where would we be able to see that? >> we could start bringing you a report that shows the overall project budget. this is just the fiscal year budget. so it's just a slice of our best estimate of the overall capital budget that we anticipated to spend in this fiscal year. we don't budget for contingency. there is contingency built into each line item, so we have looked at our cash flow, what we plan to spend on engineering and design, for instance and built in a contingency amount to come up with the budget amount we brought to you for approval. but we don't have contingency as a separate line item in the fiscal budget. >> there is a small reserve item, but what i didn't see and

i didn't see it, i don't think, in the project report that we're going to see later either. where that contingency is and relative to how it's been drawn-down. >> we can definitely bring a report that shows that, but again, that is overall project budget. so this inception to-date is showing expenditures and revenues and if we're using contingency, it would be -- it would have been converted into a particular expenditure. so it would be engineering and design or construction or what not. it wouldn't be -- we wouldn't spend it as contingency. >> right. >> we would have transfered it to another line item and spent it. >> if there is a way to get visibility on how it gets drawn-down, that would be helpful. >> no problem. >> thank you. >> great. and now directors, we have our last presentation of the year on our quarterly project labor agreement report by bob beck.

>> thank you, board members. bob beck with tjpa to give an update on the pla progress in the last quarter. last month we had our quarterly meeting with the trade unions. so this represents now one full-year since we first approved the pla. and we had updates on upcoming trade packages to make sure that the unions are informed of work that is coming down the pipeline. sorry, wrong mic. as well as reports on the progress that webcor has made in working with the veterans organizations in the bay area and we'll have ted wang from webcor come up and speak to that in a few minutes. as well as the work as the

unions have done with tech 21 and local schools. so there has been a lot of good progress made on that front and there continues to be no work shortage issues or other impediments to our project. and we had no reportable incidents in safety in the last month. in terms of trade packages as you know at the last board meeting or the october board meeting we awarded the substructure package. $120 million on that package and the slide says the bids are due january 10th. we do through the question from bidders process have requests to extend that bid date and we're evaluating those as we speak. so that is likely to be that -- that date is likely to be changed to give bidders additional time to prepare their submittals. >> how many prospective

bidders are there? >> what is that? >> how many prospective bidders are there? >> five. >> that is great. >> in terms of working with the schools, we're having communication and preparation for this summer's program. there is a new coordinator, or new coordinators with the san francisco unified school district. and the school district is in the process of identifying potential candidates that they will refer to tjpa and other employers. i mentioned that our interns in the past have had a great deal of success working on our project and have been very positive experience for them, preparing for college and moving into other activities. and we were featured by the national academy foundation in two of their recent publications, and the brochure

you see three of our interns from the summer of 2011 with their mentors from the tjpa and project control staff. so we had very positive feedback from national academy foundation looking to tjpa as a model for the internship programs that we have been participating with in san francisco unified. i will ask ted to come up and talk about his efforts on the veterans program. i'm sorry, one more slide on the efforts of the unions reported at our last board meetings with their efforts with san francisco unified. the carpenter's union is certifying the tech 21 program as a pre-apprenticeship program. and the building trades council is looking at other trades that may be able to certify

pre-apprenticeship programs as well. so that is really good news and with that i will ask ted to come up. >> hi my name is ted wong with webcor obayashi. we had two engineers being guest lectures at the technology part of tech 21. so they already had their presentations earlier this month. i was going to give you an update on our collective veterans hiring effort. i'm happy to say that we have two of our founding members in the room with us, manny flores and paula ressa of the carpenter's union. back in april we commenced a veteran's hiring steering committee, if you will, to look at issues of veterans geting

into the construction field. we subsequently had two working group meetings with alameda workforce investment board, representatives, the edd there, as well as the carpenters' union and city build, as well as mission hiring hall. and what we came up with was essentially we found out that you needed to connect the dots with veterans hiring and a lot of organizations are out there working to support veterans, but nobody is really talking to each other and they are trying to individually reach out to employers and not really in a cohesive fashion. with unions and companies and cbos we needed to develop a more cohesive hiring process and that is what we worked on. we had a success story working closely with the carpenter's union, where we have two returning veterans, i think from afghanistan, to

essentially pre-screened through a community-based organization -- out of a group of 75 possible veterans through a craigslist ad and got them in for an interview. liked their attitude, their demeanor, their work ethic. they are both former marines and hired them into -- actually sponsored them and they went into the carpenter training pre-apprenticeship program and they could have skipped that and gone right in as an apprentice, but they wanted to see if they really liked the carpenter program. so this is a replicable hiring program that we're going to try to push out and we have been pushing out to other employers, other subcontractors on this project, as well as the construction industry in

general. i think it's important to note that it's not just about hiring veterans. it's about retention. and making sure that they succeed. and so on that note we have actually been looking at ways to ensure that they are going to succeed. just as a best practices note from all the research i have done, we found that veterans need each other once they are back from their tours of duties. they actually should retain a cohort, which they can find of hang out with and be together. that is what we're attempting to create with this whole construction hiring process as a way for them to still, like there are so many jobs in the city that are coming down the pike, we want to make sure that they have a network to stay connected with each other. so on that note we're working with san francisco unified school district, as well as integrating veterans pre-orientation programs there. as well as the sf state

university veterans club to generate internship paths into construction employers like webcor, turner, dbs and other employers. we can start with the transbay project and then move forward from there. so it's kind of a multi-pronged approach and still a work in progress. working with the unions, as well as the building trades to make sure that we have got them all aligned and identifying existing veterans in the union first, followed by any possible new-hires and beating the bushs to make sure that we get veterans integrated. kind of a lot to swallow, but i have a handout that outlines everything that we have done to-date. webcor obayashi has hired nine direct hire positions within our company. turner at the recent u.s.

hornet career fair hired one and i think the key is developing the one-on-one relationships with the sourcing agencies to find the veterans that are out there and get them into internships or apprenticeship programs so they can be hired. so that is my summary. thanks. >> thank you. >> the one other item on the veteran's report that i wanted to highlight was that enville buildings was awarded the hoisting contract for the project. so they are going to be providing the man lifts to bring personnel into the excavation and in future to the upper-levels of transit center construction and the personnel to operate those. and that is a disabled veteran-owned business. so both in the field as contractors we're making end

roads. just a few words on our apprenticeship programs. i reported last month that webcor had developed two tracking reports that we have now been using over the last four months as both a means of reporting, but also feedback to the operators and the contractors, so that in realtime they can make the adjustments necessary in the number of apprentices that they have on-site. the two reporting mechanisms for all crafts to achieve a 1:5 or 1:6 ratio of all workers, as apprentices. and you can see now that the crafts are achieving that and that is based on total hours worked. and then for operating

engineers and for laborers, it's on a daily basis that we want to have a 1:4 ratio of apprentices to journeymen laborers. you can see there at the last few months, we have finally reached that point where those red lines representing the apprentices in the field are exceeding the apprenticeship targets. so these tools that were developed have given us the ability to really monitor the payroll on a daily basis and make the adjustments necessary to make sure that we're having as many apprentices in the field as possible. that concludes my report on the pla. >> could you just ask bob, are we going to be able to start seeing trade by trade

apprentice? >> we have that data now. >> at least for the bigger trades. i know for very small number it's hard to meet, but it would we good to get a sense of who is having more challenges. >> we can break that out, absolutely. >> thank you. >> good morning directors, steve with turner construction. another good period of work put in place these last -- this last month. let's see if question get we can get this going. 561,000 craft hours through the end of november/early december. a little more than 11,000 since we last spoke. the hours represent about 160-200 workers in the field on any given day across multiple

shifts that we're running. and later in the report, there is a tally. that is over a thousand unique jobs during the transit center construction including utilities. so that is craft people, a thousand craft people having worked or touched this project as reported in the certified payroll system. the sc contractor made their milestone of 162 and actually completed 165 and is on track to finish on on-time. the excavation continues and the rains that we had a week or so ago slowed things down with a little mud at the bottom of the excavation, but it continues to move west to east and under fremont street is the next step. the access trestle was completed all the way to fremont street. so the

contractors now have a construction roadway, so to speak all the way out to howard at the end of the west end of the project. the awss work continues on mission street. they were able to get an exemption from the holiday moratorium to allow them to continue that work. so we'll finish that early part of next if year as they work through the holidays on mission continuing to put in the new water line. coming up next, the below-grade structure contractor who now has the geothermal and grounding contracts within their package will start that work in january. the buttress work will continue and the micro pile production, they completed 70 in the total production piles and that will hopefully be completed in the next 90 days and move into zone

2. of course the excavation will continue to work from west to east of the timeline update still remains the same.we're starting the below-grade package and superstructure package is out to bid and we'll get the results in early february. parts of the exterior packages will be going out with the window wall in 1st quarter/2nd quarter of next year and beyond. so that is the timeline on the bse and the big thing is the excavation continuing from the west to the east. the final traffic bridges will now be done over a weekend in april, after needing a lot of space in the zone 4 area to put those bridges together. the contractor has chosen to wait until the buttress work -- a majority of the

buttress work is completed. just an overhead, you can see that the trustle bridge is connected all the way to fremont street and the other areas continue to be under excavation and the buttress area at the east end. this gives you a breakdown of how the excavation is going. the dark photo, left side indicates making the final depth and they are continuing that dealing with the de-watering aspects from the rain and moves from west to east. so just some perspectives of how things have changed. you can see how the trest the bridge is now connected. hard to tell, but the ab and c levels are in place in zones 1 and 2 and at far end, all the way down to the d level. just a shot of some of the

excavation and bracing going on and the conditions which the contractor is working under right now in zone 1. micro piles continue. they have 70 completed to-date, or by the end of november. installing bracing, under the 1st street bridge between zones 2 and 3. completing the trestle in zone 3. and excavation and bracing in zone 3 as it progresses along. the end section, the east end section, zone 4 buttress work continues. as i said they met the milestone of 162 and actually had 165 completed and continuing to get 2.5 a week. up-to-date progress chart and you can see on the chart kept by the program management

folks, the team was right on target for the completion of the buttress work. a couple of the buttresses being worked on over of the last period. the contractor has elected to put in a sheet pile cutoff wall in the north-south division on division between zones 2 and 3 on eastside of the fremont street. this will allow them to start the excavation underneath the fremont street bridge and start moving into that zone 4 portion of that zone 4 excavation early before the completion of buttress work. so that shoring wall went in or that cutoff wall went in this last period and will allow them to start excavating under the bridge. the awss work continues. as i mentioned there is just a couple of shots of the work progressing on mission street and the integral work around the other utilitis in the streets. so next up is the substructure package as i mentioned. so we'll just walk through that real quick.

the shoring walls are already completed. you might have seen the slides before, the water table. the next step is the micro piles and there are a total of close to 1800 of them, the length of the project, but as they are completed the contractor, who is starting with the grounding and geothermal in january, underneath this will be installing the 5' thick piece of concrete. then the below-grade structure and the walls and the foundation or structural walls and of course, eventually we'll get the steel out there to the superstructure. just the overall budget, which remains consistent for the construction work that has let. this is the overall construction budget of commitments to-date-560,000 craft hours. and you can see here that san francisco labor still continues

to hold at 20% throughout the project. these are just counting the utility hours and transit center construction hours. and again, there is that number, over a thousand craft jobs over the course of the start of the transit center work and utility work. if i can answer any questions? all right. thank you. >> thank you, directors, that concludes my report. >> thank you. can we move on to the next item, please? >> yes item 6 is public comment, can which an opportunity for members of public to address the authority on matters that are not on today's calendar and gilbert deanza would like to address you. >> if there are any other members who wish to speak, if you could stand and speak after gilbert, thank you. >> good morning. madame chairman, board, maria,

i am here to talk about the carpenters agreement with john o'connell. we recently signed an mou stating that the carpenter's union will hire students graduating from the john o'connell program. i am also a graduate of john o'connell and it's been a great career for me. i think it's a great thing for the relationship we have formed with the school district. we met with october and signed the agreement in which five graduating students from john o'connell will come into direct entry into the carpenter's program and two of them will be females, which is great. and we're very excited about going forward with this. paula will be getting together with the john o'connell school and providing the curriculum

in which the students graduating have direct entry into the carpenter's join. i also want to say that we'll be having a college and career awareness day next thursday, december 19th. so that is the late update with the carpenters thank you. >> where will that take place? >> ida b. wells high school next thursday. >> thank you so much. >> thank you so much, have a great day. >> and if there are any other members of public that would like to speak, please do just line up. >> hi. i am jim patrick, patrick and company in san francisco. i want to go to the agreet agreement with heins. i would like to find out the bullet points. what are the